Jan Novak
109ef983f0
Adds docs/operation-manual.md describing how to add per-month fee overrides for adults and juniors. Also adds the March 2026 junior fee override (250 CZK) to JUNIOR_MONTHLY_RATE to match the existing adult override. Co-Authored-By: Claude Sonnet 4.6 <noreply@anthropic.com>
53 lines
1.6 KiB
Markdown
53 lines
1.6 KiB
Markdown
# Operation Manual
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## Adding a Monthly Fee Override
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Use this when the club decides to charge a different flat fee for a specific month — for example, a reduced fee during a short or holiday month.
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There are two independent dictionaries in [scripts/attendance.py](../scripts/attendance.py), one for adults and one for juniors. Edit whichever tiers need an override.
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### Adults
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Add an entry to `ADULT_FEE_MONTHLY_RATE` (line ~15):
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```python
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ADULT_FEE_MONTHLY_RATE = {
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"2026-03": 350 # reduced fee for March 2026
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}
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```
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The key is `YYYY-MM`, the value is the fee in CZK. This replaces `ADULT_FEE_DEFAULT` (750 CZK) for members who attended 2+ practices that month. The single-practice fee (`ADULT_FEE_SINGLE`, 200 CZK) is unaffected.
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### Juniors
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Add an entry to `JUNIOR_MONTHLY_RATE` (line ~20):
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```python
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JUNIOR_MONTHLY_RATE = {
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"2025-09": 250, # reduced fee for September 2025
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"2026-03": 250 # reduced fee for March 2026
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}
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```
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The key is `YYYY-MM`, the value is the fee in CZK. This replaces `JUNIOR_FEE_DEFAULT` (500 CZK) for members who attended 2+ practices that month.
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### Example: March 2026
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Both tiers reduced to 350 CZK (adults) and 250 CZK (juniors):
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```python
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ADULT_FEE_MONTHLY_RATE = {
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"2026-03": 350
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}
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JUNIOR_MONTHLY_RATE = {
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"2026-03": 250
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}
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```
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### Notes
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- Overrides apply to all members of the given tier — use the **exceptions sheet** in Google Sheets for per-member overrides instead.
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- After changing these values, restart the web dashboard (`make web`) for the change to take effect.
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- The override only affects the calculated/expected fee. It does not modify any already-recorded payments in the bank sheet.
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