# Operation Manual

## Adding a Monthly Fee Override

Use this when the club decides to charge a different flat fee for a specific month — for example, a reduced fee during a short or holiday month.

There are two independent dictionaries in [scripts/attendance.py](../scripts/attendance.py), one for adults and one for juniors. Edit whichever tiers need an override.

### Adults

Add an entry to `ADULT_FEE_MONTHLY_RATE` (line ~15):

```python
ADULT_FEE_MONTHLY_RATE = {
    "2026-03": 350  # reduced fee for March 2026
}
```

The key is `YYYY-MM`, the value is the fee in CZK. This replaces `ADULT_FEE_DEFAULT` (750 CZK) for members who attended 2+ practices that month. The single-practice fee (`ADULT_FEE_SINGLE`, 200 CZK) is unaffected.

### Juniors

Add an entry to `JUNIOR_MONTHLY_RATE` (line ~20):

```python
JUNIOR_MONTHLY_RATE = {
    "2025-09": 250,  # reduced fee for September 2025
    "2026-03": 250   # reduced fee for March 2026
}
```

The key is `YYYY-MM`, the value is the fee in CZK. This replaces `JUNIOR_FEE_DEFAULT` (500 CZK) for members who attended 2+ practices that month.

### Example: March 2026

Both tiers reduced to 350 CZK (adults) and 250 CZK (juniors):

```python
ADULT_FEE_MONTHLY_RATE = {
    "2026-03": 350
}

JUNIOR_MONTHLY_RATE = {
    "2026-03": 250
}
```

### Notes

- Overrides apply to all members of the given tier — use the **exceptions sheet** in Google Sheets for per-member overrides instead.
- After changing these values, restart the web dashboard (`make web`) for the change to take effect.
- The override only affects the calculated/expected fee. It does not modify any already-recorded payments in the bank sheet.